Exhibitor Questions & Answers



What is the Holistic Health Expo?

The expo is designed to increase the community’s awareness and knowledge of integrative healthcare and whole-body wellness through an offering of presentations, hands-on workshops and experiences, and an exhibit hall showcasing cutting-edge products and services. It also highlights products, services and environmental choices for a healthy planet.

When is the Holistic Health Expo?

The expo will take place on Saturday and Sunday, September 7 & 8, 2019. Exhibit hall hours and Market hours are Saturday, 10:00 a.m. - 4:00 p.m. and Sunday 11:00 a.m. - 4:00 p.m.  Presentations and Workshops will be ongoing throughout the day from 10:00 a.m. - 5:00 p.m. The exhibit hall will close promptly at 4:00 p.m.

What is the admission cost?

Admission is FREE for attendees. Workshops and activities may have additional cost and tickets will be sold per program and as daily and weekend passes.

Where is the Holistic Health Expo?

The expo will take place at the Emerald Coast Conference Center, located at 1250 Miracle Strip Parkway SE, Fort Walton Beach, FL 32548 It is on Highway 98, on Okaloosa Island in Fort Walton Beach, conveniently located between Panama City and Pensacola. Some classes and workshops will be held at the Marler Ross Park, is a waterfront county park located behind the Emerald Coast Convention Center.

When is Exhibitor Move-In and Move-Out?

Move in begins Saturday at 7:00 a.m. unless arranged with the producer for Friday evening. The exhibitor space is accessible by 7:00 a.m. Saturday, 9:00 a.m. Sunday and closes at 6:00 p.m. both days. Exhibitors must have their area set up and clean by 9:30 a.m. Carting and carrying boxes to the booth will be ceased at 9:15 a.m. Each Exhibitor must keep at least one attendant in their booth during all show hours. Move out may begin at 4pm at the end of the show. Please respect the integrity of the show and afternoon attendees by waiting until 4pm to begin packing.

Where can I park?

Free parking is available at the Emerald Coast Conference Center. After you unload, you will be directed by volunteers to the exhibitor parking area. This will leave the main lot available for your customers, the attendees. There is ample parking if we all work together insuring our attendees have a pleasurable experience.

Where do I unload?

You may pull behind the ECCC to unload, however, due to the limited space you may not leave your car unattended. We will have volunteers with dollies available on Saturday morning to help with unloading and deliver your supplies to your booth. If you want to accompany your belongings to your booth you will need someone to remain with the car. As there will be many exhibitors needing to unload at the same time, your help, patience, and cooperation is appreciated. Arriving as early as possible allows us all ample time to get set up and work out any last minute details.

If you prefer to unload from the front of the facility please park in the designated parking spots, we will have a volunteer directing you. Once you have taken your belongings to your booth you must relocate your car to the exhibitor lot before setting up. If set-up changes we will let you know. Please add us to your contact list as many important exhibitor details are emailed. 

Where do I check-in?

Once you have unloaded and parked your car in the exhibitor lot, please stop at the exhibitor check-in/information table in the lobby to let us know you have arrived. If you find you need additional supplies or have questions, we will be happy to help you - please direct all requests to this location. You will find your badges and exhibitor information in your booth when you arrive. Please order electricity, extra tables & chairs in advance.

Will food be available at the Holistic Health Expo

Yes! Our food truck partners have agreed to provide light breakfast and healthy lunch options.

Can I sell products at the Holistic Health Expo?

YES! We are looking forward to a wide variety of quality products. While you may sell products at the expo, you will not be permitted to engage in recruiting for business opportunities.

How many people may I bring?

You may have up to 4 people per booth of the same business.  The names of all exhibitors need to be registered in advance. In order to admit them as exhibitors in your space, all names must be provided by September 2, 2019.

What If I can't make it on time?

If the Exhibitor is late (after 9:30 a.m.) on Saturday or no show the Expo may sell the exhibit space to Wait-List Exhibitors. The Exhibitors fees are non-refundable. Keep the expo producer's number handy in case of emergency. (Scott at 850-687-0825)

Is Electricity available?

Electricity is available for a fee of $55 and must be ordered in advance. Please complete the Emerald Coast Conference Center form to place your electric order. Click here to complete that form.

May I use special lighting or sound?

Exhibits which include the operation of musical instruments, radios, sound projection equipment, public address systems, or any noise making machines must be conducted or arranged so that the sound resulting from the demonstration will not annoy or disturb adjacent exhibitors and their patrons, and not cause the aisles to be blocked. Operators of sound making exhibits must secure approval of operating methods before the use of glaring, chasing or irregular lighting. Additional AV Service and Pricing are available. Click here for this additional information.

May I distribute my flyers and business information?

Please make information about your business available to patrons from your booth. Distribution of fliers in the aisles, lobby, or outside the exhibitor hall is not permitted in order to keep the areas clear and be fair to all exhibitors.

May I give away a door prize?

We encourage each exhibitor to contribute a door prize to the Expo's "Pick from the Garden of Health" Door Prize table. We facilitate a large promotional campaign focused on this opportunity to win products and services while attending the event. Door Prizes can be mailed by September 2, 2019, to Holistic Health Expo at P.O. Box 945, Destin FL 32540 or emailed to [email protected] or brought to the Expo Saturday by 9:00 a.m. Note: Names are drawn every 15 minutes and that participants must be present to win. Attendees are able to check their winning numbers throughout the day. We will notify exhibitors within 24 hours with the winner's name and contact information.  We also encouraged exhibitors to provide booth samples and giveaways as a method for collecting valuable information on potential clients.  This will help draw attention to your booth. Let attendees know when you will be selecting the winners. For registered Exhibitors we provide information on enhancing your marketing results with samples and giveaways.

What if I have special set-up requirements?

Please note any special requirements on your registration form. We appreciate you calling us in advance with any other setup concerns you may have. 

May I have food at my table?

You may give away samples of your products, including food products. Tea samples, candy samples, supplements, herbal samples are all fine. An example of what is not permitted is preparing a cheese tray to entice visitors if your business is bodywork. If you plan to sell your food products they must be factory sealed. If they are not factory sealed, then you need a license to prepare & sell food (such as a catering license). You are required to bring a copy of your license and register with us as a food vendor.

How will people learn about the Holistic Health Expo?

The Expo will be promoted for 6 months prior to the event, through Natural Awakenings magazine, which currently has more than 50,000 readers each month and is distributed from Pensacola to Panama City. We are also advertised in Natural Awakening throughout the southeast region. In addition, we have partnered with several other valuable media sources, including WUWF, Cumulus Radio, 30aTV to promote this event. Our website can be found worldwide additionally, we have a 1000 posters throughout the county, press releases, radio interviews, local community paper ads, as well as, billboards and corner street signs throughout the Northwest Florida area.

What if I know someone who wants to attend the expo?

As an exhibitor, you will want to let your clients know they can visit you at the expo. Research shows that the number of contacts you have with your clients can impact the relationship. Learn more about pre-expo marketing during our exhibitor pre-show informational emails and help make the most of your expo experience.

What if I still have a question?

Additional guidelines are provided by the Emerald Coast Convention Center. Click here to view their PDF. For other questions, please call us with any questions you may have @ 850-687-0825.

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